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General Information
The safety of students, faculty and staff is of the utmost importance to John Tyler Community College. When an event occurs within the service area or at one or more of the campuses, the College will make every effort to report closing information in a timely and accurate manner. The challenge faced by the College is that such events are generally unpredictable, and conditions often change as the event progresses. The College will make every effort to notify students, faculty and staff of closing information using the criteria indicated within this policy.
John Tyler Community College Service Area
The College’s service area consists of the cities of Colonial Heights, Hopewell and Petersburg, as well as the counties of Amelia, Charles City, Chesterfield, Dinwiddie, Prince George, Surry and Sussex.
Closing and Delays Definitions
Cancelling or delaying the opening of classes is dependent on the time, location, and severity of an event. Classes may be cancelled college wide by day or evening status. They may also be cancelled by class meeting time or location (campus or building) of the class. If it is decided that the College must open late, every effort will be made to make the announcement before the beginning of classes.
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College Closed
When the College announces that it is closed, all day and evening classes are cancelled and administrative offices are closed at the Chester and Midlothian campuses, the JTCC Nursing Education Center at CJW Medical Center, and the Community College Workforce Alliance (CCWA) at the Featherstone Professional Center. When possible, this decision is made between 5:00 a.m. and 6:00 a.m. Notifications will be sent out, and local television and radio stations will be contacted. When needed, the decision may be made the night before or at any point during the day when an event is in progress. This applies to weekday and weekend classes. |
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Day Classes
When the College announces that day classes are cancelled, all classes that start between 8:00 a.m. and 4:59 p.m. are cancelled, and administrative offices are closed as well. When possible, this decision is made between 5:00 a.m. and 6:00 a.m. Notifications will be sent out, and local television and radio stations will be contacted. When needed, the decision may be made the night before or at any point during the day when an event is in progress. This applies to weekday and weekend classes. |
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Evening Classes
When the College announces that evening classes are cancelled, all classes that start at 5:00 p.m. or later are cancelled, and administrative offices are closed as well. The decision is generally made between 3:00 p.m. and 4:00 p.m. Notifications will be sent out, and local television and radio stations will be contacted. When needed, the decision may be made the night before or at any point during the day when an event is in progress. This applies to weekday and weekend classes. |
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Delayed Openings
If the duration of the event is known and a delayed opening is required, classes scheduled to begin before the delayed opening time will not meet. Once the decision is made, notifications will be sent out, and local television and radio stations will be contacted. In some cases multiple notifications may be provided as an event unfolds. |
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Location Specific Closings or Delays
Location specific closings or delays will be added, as applicable, to the criteria above for day classes, evening classes, and delayed openings. Location specific information may be based on campus or outreach location or building as follows: |
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Chester Campus
Bird Hall
Goyne Hall
Godwin Hall
Moyar Hall
Nicholas Student Center
Facilities |
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Midlothian Campus
Administrative Building
Academic Building
Science Building
Facilities |
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Community Workforce Alliance at Featherstone Professional Center |
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JTCC Nursing Education Center at CJW Medical Center |
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When location specific closings or delays are announced, only those students, faculty or staff with offices or classes in those locations during the times announced are affected. |
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Classes in Progress
If the College must close after classes already have begun, John Tyler security and other College personnel will notify faculty, staff and students in administrative and instructional areas. Notifications also will be sent out, and local television and radio stations will be contacted. |
Methods Used to Notify Students, Faculty and Staff
The College has several methods available to notify students, faculty and staff of closings or delays. Depending on the event and availability, any combination of these may be used. Students, faculty and staff should never assume all of these methods will be used or that any particular method will be used. The College will use the following, as applicable and accessible, to notify faculty, staff, students and the public of any closings or delays:
- Local television and radio stations
- The following television stations will be notified by the College:
- WTVR Channel 6
- WRIC Channel 8
- WWBT Channel 12
- The following radio stations will be notified by the College:
- 88.9 FM – WCVE
- 92.1 FM – WCDX
- 94.5 FM – WRVQ
- 95.3 FM – WKHK
- 96.5 FM – WKLR
- 98.1 FM – WTVR
- 99.3 FM – WKJS
- 101.1 FM – WDYL
- 102.1 FM – WRXL
- 103.7 FM – WMXB
- 104.7 FM – WPZZ
- 105.7 FM – WKJM
- 106.5 FM – WBTJ
- 910 AM – WRNL
- 1140 AM – WRVA
- 1240 AM - WROU
- College web site (www.jtcc.edu) (Please Note: If the College’s computer network is down, the College web site cannot be updated.)
- Tyler Alert
- Faculty, staff and student College e-mail (Please Note: If the College’s computer network is down, an all-users e-mail cannot be sent.)
- Message on the following College phone numbers: 1-800-552-3490 and 804-796-4000
- Voicemail (faculty and staff phones only)
- Electronic bulletin board messages (on campus)
- Outdoor marquee signs on the Chester and Midlothian campuses
- Public Address (PA) system
Inclement Weather
Driving conditions within the College’s service area may vary depending on where an event has occurred. Students should exercise their own judgment when determining if it is prudent to attend classes. Students must always notify their instructors when they cannot attend class due to an event for which the College may or may not experience a closing or delayed opening. Faculty and staff must consult their supervisors for leave approval if they cannot come into the college during an event for which the College may or may not experience a closing or delayed opening.
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