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College Safety Protocols

With health and safety in mind, the college developed a series of safety protocols related to the COVID-19 pandemic. These protocols were created using guidance from the Governor’s Office; Centers for Disease Control and Prevention (CDC); the Virginia Department of Health; and other federal and state agencies. The college’s safety procedures may change as guidance and directives from state and federal officials and health experts evolve. 

Tyler’s safety protocols include, but are not limited to:

Face Coverings/Masks

Social Distancing

Protective Barriers

Cleaning

Self-health Checks

Procedures for High-Risk Individuals

When to Stay Off Campus

COVID-19 Case on Campus

Communications

Procedures for Contractors on Campus

Face Coverings/Masks

Everyone must wear a CDC-recommended type of face covering/mask when inside a college building. Face coverings must also be worn when outside on campus and social distancing (six feet between people) cannot be maintained.  

Anyone not wearing a face covering/mask will not be allowed to remain on campus, unless they have received an exception, in writing, or unless they meet the conditions listed under “Face coverings/masks may be temporarily removed” section found below. 

  • Employees, students, contractors or campus visitors should provide their own face coverings/masks. Information about face coverings, including recommended face covering/mask types, how to properly wear them, clean them, and make them at home may be found on the CDC website.  
  • Anyone who does not have a face covering/mask or forgets to bring one to campus may pick up a disposable mask from the college’s security desks located in the Nicholas Center (Chester Campus) or the Administration Building (Midlothian Campus). If disposable face covering/masks are out of stock, the person requesting a mask will need to leave campus and obtain a face covering elsewhere. 
  • Face coverings/masks must cover the nose and mouth.  
  • In on-campus learning labs, the lab’s safety guidelines must be followed. If cloth face coverings/masks pose a safety hazard or do not provide sufficient protection for those learning and working in these settings, then other safety equipment for the face should be used during performance-based activities in labs. Instructors will provide students with guidance on the rules that apply to their specific lab setting. 

Face coverings/masks may be temporarily removed:

  • While eating or drinking  
  • When communicating with a person who is hearing impaired and for which the mouth needs to be visible 
  • When outdoors and social distancing requirements (minimum of six feet between people) can be met  
  • By employees when in their own office and alone 
  • By faculty when teaching face-to-face, as long as a minimum of seven feet is maintained between the faculty member and their students 

Exceptions to wearing a face covering/mask: 

In certain circumstances, the college may grant an exception to wearing a face covering/mask on campus. These include:  

  • An individual has a health condition in which a face covering would pose a danger.  
  • An individual is performing a job in which a face covering would impair their ability to safely work.  

Requesting an exception: 

Before coming to campus, individuals seeking to receive an exception under one of these circumstances must submit their request, in writing, to the appropriate department for review. Additional documentation may be required for the review.  

  • Employees, including CCWA employees and CCWA contractors who work on Tyler's campuses: Must submit their request to their supervisor and to Human Resources to be reviewed. Human Resources will determine whether the exception will be granted and will provide the final decision to the requestor in writing. 
  • Students, including those enrolled in CCWA courses being held on Tyler's campuses: Must submit their request to the Dean of Students Office to be reviewed. The Dean of Students Office will provide the final decision to the requestor in writing.
  • Contractors and visitors: Must submit their request to Human Resources to be reviewed. Human Resources will provide the final decision to the requestor in writing.

Social Distancing 

A minimum of six feet should be maintained between people in all spaces.  

  • To allow for social distancing, room capacities may be adjusted; furniture may be removed or reconfigured; and some areas on campus may be closed or restricted.  
  • In areas where lines normally form or people need to stand for assistance, floor decals and/or signs denoting social distancing spaces will be put in place. 
  • Information on signs and decals should be heeded, and furniture should not be rearranged. 

Protective barriers 

Plexiglass barriers have been installed and/or table-top barriers are in use in high-traffic areas service areas where face-to-face interactions need to frequently occur. 

Cleaning 

The college is increasing cleaning routines to disinfect frequently touched surfaces and high traffic areas.  Cleaning supplies are also available for faculty and staff to use in their work areas. The college has also placed hand-sanitizer dispensers throughout the college. 

Self-health Checks  

Anyone who plans to come to campus should perform a self-health check before arriving at the college and should not come to campus if they have symptoms of COVID-19.

The CDC and the VDH both provide self-health screening apps.  

Procedures for High Risk Individuals 

The CDC states some individuals may be at a higher risk for complications for COVID-19, and individuals in these higher risk categories may need to take extra precautions.  A list of these risks may be found on the CDC website.

The college does not prohibit individuals with any of these conditions from coming to campus, but individuals who are at high risk are strongly encouraged to make arrangements to minimize the amount of time spent on campus.  

Students: Online class options are being offered, as well as remote access to the college’s student services.  

Employees: Employees may contact Human Resources to discuss the possibility of an alternative work arrangement. 

When to Stay off Campus 

Do not come to campus if you: 

  • Are ill 
  • Have symptoms consistent with COVID-19 
  • Have been tested for COVID-19 and are awaiting results 
  • Have recently been diagnosed with COVID-19 
  • Have been exposed to someone who has COVID-19 
  • Have travelled to an area where there is a high incidence of COVID-19 

If you meet any of the above criteria: 

  • Students, including those enrolled in CCWA courses taught on Tyler's campuses, should contact the Dean of Students Office for guidance, and contact your instructor(s).  
  • Employees, including CCWA employees and CCWA contractors who work on Tyler's campuses, should contact Human Resources for guidance, and contact your supervisor. 

If you become ill or symptoms consistent with COVID-19 develop while you are on campus, leave campus and contact the Dean of Students (students, including those who take CCWA courses on Tyler's campuses) or Human Resources (employees, including CCWA employees and CCWA contractors who work on Tyler's campuses; contractors; or visitors). 

COVID-19 Case on Campus 

If you have been on one of Tyler’s campuses and find out you’ve been diagnosed with COVID-19 or have been exposed to COVID-19: 

  • Seek medical guidance, and do not come to campus. 
  • Students, including students in CCWA courses taught on Tyler's campuses, should contact the Dean of Students Office. Employees, including CCWA employees and CCWA contractors who work on Tyler's campuses; contractors; and visitors should contact Human Resources

In the event of a confirmed case of COVID-19 on one of Tyler’s campuses: 

  • The college will contact the local health department. 
  • The college will follow the guidance given by public health officials and will coordinate its response with health officials. 
  • At the health department’s request, the college will provide documentation and information that can be used to assist health officials with contact-tracing efforts. 
  • Communications to those who may have been exposed to COVID-19 will be coordinated with public health officials. If it is determined Tyler staff will need to assist with these notifications:
    • The Dean of Students Office will notify students. 
    • The Human Resources Office will notify employees, contractors, or campus visitors. 
  • The college will work with public health officials to determine if any rooms, buildings or campus need to be closed. If impacted areas are occupied at the time of this determination, the areas will be evacuated and closed down. 
  • Tyler will follow CDC guidelines for disinfecting any impacted areas. 
  • Tyler will provide information to the college community on its website. Additional communications methods may be used based on the situation.  
  • The name of the infected individual will not be released.  

Communications

Signs and decals on campus; the college website, emails, Tyler’s social media sites, and other communication methods will be used to share information related to college operations during the COVID-19 pandemic and to provide information about health and safety and steps people can take to protect themselves against COVID-19. 

Procedures for Contractors on Campus

All contractors visiting and working at Tyler’s campuses must follow the above safety protocols, as well as:

  • Check in with security at the primary security desks upon arriving on campus (Chester Campus – Nicholas Center; Midlothian Campus – Administration Building).
  • Review Campus Safety Protocols at the security desk and sign the check-in log, indicating that you are in agreement.
  • Make contact with your contract representative or your point of contact to meet you in the lobby of the primary security desk of the respective campus. 
  • Follow social distancing guidelines while on campus property, which includes maintaining six feet between individuals unless work to be performed prohibits distancing, and refraining from congregating in groups.
  • Remain in the general proximity of your work area or intended destination while on campus.
  • Sign out upon completion of the visit or assigned work (you will be escorted to the primary security desk to sign out). 
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